Setup Gmail in Outlook
Enable IMAP and Outlook access in Google
In order to connect Outlook to Gmail, you'll need to first enable the IMAP connection that Outlook will use.
- Log in to your Google Apps account at Gmail.com, and click the gear button to access your settings
- Click “Settings”
- Go to the “Forwarding and POP/IMAP” tab
- Click the radio button to “Enable IMAP”. You can leave the default settings for the additional options that appear, unless you specifically want to change them.
- Save your changes
Now, you'll need to click this link to allow Outlook to log in to your account: https://www.google.com/settings/security/lesssecureapps
Next, make sure your account is unlocked by visiting this link and clicking “Continue”: https://accounts.google.com/b/0/DisplayUnlockCaptcha
Add a new IMAP account in Outlook
These instructions assume you are starting from scratch to set up an new email account in Outlook. If you are switching to Gmail but are keeping an email address that you already have set up as POP3, you will still need to create a new one, since Outlook won't let you modify the account type.
Settings Quick Reference:
Type - IMAP
Full Name or Account Name [your name]
Email address - full email address for Google Apps (email@example.com)
Username - full email address for Google Apps (firstname.lastname@example.org)
Password - your Google Apps account password
Require authentication (SPA) checked
Incoming server - imap.gmail.com
Port - 993
Encryption Type - SSL
Outgoing server - smtp.gmail.com
Port - 587 (or 465)
Encryption type - TLS (or SSL)
Use the same settings as incoming server - checked
Setup Steps With Pictures:
Open Outlook and go to File » Account Settings and click New to add an account (or Change an existing IMAP account)
Choose “Manual Setup” and then choose “POP or IMAP”. IMAP is better for syncing across multiple devices. This guide is based on you selecting IMAP.
Enter the settings as summarized in the table above, or use the following screenshot for reference:
Click “More Settings” and continue entering the information:
Click “OK” and then “Next” and correct any errors, then “Finish”